Planning a memorable event on a tight budget can feel daunting, but it’s entirely possible with some creativity and savvy spending. As a UK-based event planner, we’ve helped clients throw unforgettable parties without breaking the bank. Here are my top tips to plan an amazing event that everyone will remember — without overspending.
1. Set a Realistic Budget and Stick to It
The first step in planning any event is setting a budget. Determine how much you can afford to spend and allocate funds to key areas such as venue, food, decorations, and entertainment. Resist the urge to splurge on extras that aren’t essential. Prioritise the non-negotiable elements and list the “nice to haves”, which can always be ticked off later!
2. Choose the Right Venue
Venue costs can take a large chunk out of your budget, but there are plenty of ways to save. Look for venues that offer package deals or discounts for off-peak times such as weekdays or winter months. Dry hiring a venue can also be an option, as you can then dictate the catering budget. Consider non-traditional venues such as parks, community halls, or even yours or a relative’s own back garden!
3. Opt for DIY Decorations
DIY decorations are a fantastic way to personalise your event while keeping costs low. Simple yet elegant touches like handmade bunting, fairy lights, and table centrepieces can transform any space. Items you already have, such as mason jars, candles, and flowers from your garden can make perfect decorations, and no need to spend any more! TikTok and Pinterest offer endless inspiration for budget-friendly décor ideas.
For larger items, consider renting rather than buying. This is particularly useful for things like chairs, tables, and lighting, which can be expensive to purchase but affordable to hire.
4. Simplify the Catering
Catering can be one of the most expensive aspects of an event, but there are ways to feed your guests without overspending. A buffet-style meal is often more cost-effective than a sit-down dinner, and it allows for a more casual, relaxed atmosphere.
For drinks, a DIY bar with a selection of basic spirits, mixers, and some non-alcoholic options can be much cheaper than hiring a bartender. You can also buy wine and beer in bulk from wholesale suppliers.
5. Entertainment on a Budget
Entertainment is key to a memorable event, but it doesn’t have to be expensive. Instead of hiring a DJ or live band, create a playlist of your favourite songs and let it run throughout the event. You can also set up a DIY photo booth with props and a backdrop for guests to take fun photos. If you want to include games or activities, consider classic options like a trivia quiz or a scavenger hunt, which are fun and inexpensive.
6. Alternatives to Invitations
Printed invitations can be beautiful and set the tone of your event before your guests arrive, however they can be expensive for a large guest list. Consider sending out physical invites to some of your attendees and use social media or digital invites for the majority! Wedding websites are a popular option also, as you can retrieve RSVPs, post FAQs and communicate all event details easily.
7. Hire a professional
Consider hiring a professional event planner to help you stay on budget and make the most of your resources. A skilled event planner, such as Saylor Wren, can help you negotiate with vendors, create a realistic budget, and ensure that every aspect of your event is well-executed.
Conclusion
Planning a memorable event on a budget is all about prioritising, creativity, and smart spending. By focusing on the most important aspects and getting a bit crafty with decorations and entertainment, you can host an event that’s both special and affordable. Whether it’s a wedding, birthday party, or corporate event, these tips will help you stay within budget while creating an experience your guests will love.